Terms and conditions

Definitions:

“the Client” means any person or organisation dealing with the HV Photo Studio or any agent, representative, servant, employee or subcontractor of such person or organisation. “the Studio” means The HV Photo Studio, 7/2 Sabre Close, Rutherford, NSW 2320. “us/we/our” means the HV Photo Studio.

Hire Rates:

A standard studio day or weekend day is a 8.5 hour period bookable between the hours of 8.30am and 5.00pm. A standard half-day or weekend day is any 4 hour period between the hours of 8.30am and 12.30pm and 1.00pm and 5.00pm. Overtime is charged per hour with a minimum 1 hour charge. A standard evening hire is a 4 hour period between the hours of 6.00pm and 10.00pm. Overtime is charged per hour with a minimum 1 hour charge.

Booking and Cancellations:

A 50% deposit is required to secure any booking of the HV Photo Studio. This deposit is a non-transferable and non-refundable deposit and is only applicable for the day of requested booking. Studio bookings are not confirmed until receipt of the deposit. The Client’s date will not be held until this payment is received and cleared. If the Studio must cancel a Client’s reservation, the Client will receive a full refund. The deposit payment must be received before Client’s reserved time begins. If the Client cancels the reservation without at least 24hrs notice the Client is liable for the full cost of the reserved time and will be invoiced accordingly. The Studio reserves the right to refuse reservations at its sole discretion.

Payment Terms:

For all bookings all payments must be settled in full, in advance on the date of booking.

Equipment:

The HV Photo Studio agrees to provide equipment in good working order, but makes no special guarantees as to its functionality or suitability to the Client’s purposes. Any Equipment lost, damaged or stolen will be charged to the Client at its full replacement cost. The Client may not remove any Equipment from the Studio premises and all Equipment must be returned promptly at the end of the hire period and in good condition. If the Client has any special requirements for equipment or lighting, please let us know of such requirements and we will use our reasonable endeavours to make provision for these and inform the Client of any additional charges. The Client is solely responsible for any breakages or damage to supplied equipment.

Client Materials:

Unless otherwise agreed with us, materials used in connection with sets and props constructed by the Client and all other equipment are to be collected and removed from the Studio premises at the end of the hire period and at the expense of the Client. If they are not collected by this time, we reserve the right to dispose and recharge any costs associated with so doing. A storage charge may be incurred for each day the Client materials remain.

Studio Premises:

The Client shall be responsible for all or any costs or expenses incurred by us as a result of any damage by the Client to the fabric or contents (including furniture) of the Studio premises. No alterations decorations or additions to the Studio are permitted without our prior consent. In any event at the end of the hire period, the Studio must be surrendered in the same condition that it was in at the start of the hire period.

Length of Use:

Full day rental periods are 8.5 hours. Studio clean up must be completed by the end of the rental period. If the studio is not satisfactorily returned to the state it was prior to the rental period, the Client will be charged a clean-up fee of one hours full rate overtime. The Client’s rental time begins promptly at the designated starting time and ends promptly at the designated ending time. You will be instructed 15mins prior to the end of your allocated time if the Client wishes to take extra time after the Clients allocated time it must be agreed between the Client and The Studio at this time and any further monies will be agreed between the Studio & the Client.

Terms of Use:

Use of the HV Photo Studio and equipment is at the client’s risk. The Client hereby waives rights to seek legal redress for mishaps, accidents, and/or loss while on our premises. The Client agrees to leave the studio and adjacent grounds in the same condition as when the Client arrived. The Client is solely responsible for any legal infractions they or members of their party make during the conduct of the shoot, be they in our studio or elsewhere. The Client agrees to be solely responsible for the conduct and welfare of all persons accompanying the Client whilst on our premises. The Client is solely responsible for the safety and well-being of any models they engage. The Client understands that if the Studio observes that dangerous or negligent practices or activities are being engaged in the Studio reserves the right to stop the shoot and require the Client and the Client’s party to leave immediately. However, the Studio assumes no responsibility to act in such cases. The Client agrees to hold HV Photo Studio, its agents, representatives, and anyone acting on behalf of the Studio completely harmless from any action, legal or otherwise, that results from the Client’s conduct.

Save in respect of anything which cannot be excluded by Statute, neither the Manager nor the Studio takes responsibility for any loss or damages suffered by the Client, caused by, or arising from its use of the Studio or any Equipment. All equipment and valuables brought on to the Studio premises by the Client shall be at the Client’s own risk. It is in the Client’s best interests to make sure that they have sufficient insurance to cover themselves and their equipment.

The Client agrees to hold harmless the Studio, its owner, agents, representatives, and contractors acting on its behalf for any loss, accident, or injury to The Client’s self or anyone who accompanies The Client whilst on our premises.

The Client must produce on demand relevant proof of age and proof of identity of all models and other persons on the Studio’s premises at any time, to include any assistants, make up artists, hair stylists, stylist or any other person involved in the Clients shoot at any time. No exceptions will be made and the Studio reserves the right to stop any shoot and ask the Client and any of their parties to leave the Studio premises at any time.

These terms and conditions shall be read and construed in accordance with Australian Law